System Privacy Policy

This section applies to all users (students, parents, teachers, staff, and administrators).

1. Information We Collect

• Personal Information: Name, email address, phone number, address, date of birth, gender, and guardian details.
• Academic Information: Attendance, grades, exam results, class schedules, subjects, and assignments.
• Financial Information: Payment records, billing details, and fee transactions.
• System Usage Data: Login activity, device type, IP address, and access logs.

1. How We Use Information

• To manage student enrollment, attendance, grading, and exams.
• To facilitate communication between students, parents, teachers, and administration.
• To process payments, issue receipts, and track financial records.
• To improve the system’s features, functionality, and security.
• To comply with legal and regulatory requirements.

1.3 Data Storage & Security

• All data is stored securely in encrypted databases.
• Regular backups are maintained to prevent data loss.
• Access to data is restricted to authorized users only.
• Security measures such as SSL encryption, firewalls, and multi-factor authentication are used to protect accounts.

1.4 Data Sharing

• Data will not be sold or shared with third parties for marketing purposes.
• Limited data may be shared with trusted third-party providers (e.g., SMS services, payment gateways) strictly for operational purposes.
• Data may be disclosed if required by law, court order, or government authority.

1.5 User Rights

• Users may request access to their stored data.
• Users can request correction or deletion of incorrect data, subject to school and legal requirements.
• Users may opt out of non-essential notifications.